If you are writing a personal letter of reference, include a salutation (Dear Dr. Smith, Dear mr. Jones, etc.). If you are writing a general reference letter, say “To Whom it may Concern" or simply don't include a salutation.
The first paragraph of the reference letter explains your connection to the person you are recommending, including how you know them, how long you have known them, and why you are qualified to write a reference letter to recommend some for employment or graduate school.
The second paragraph of the reference letter contains specific information on the person you are writing about, including why they are qualified, what they can contribute, and why you are providing a reference letter. Be sure to use specific examples to speak to their qualifications. If necessary, use more than one paragraph to provide details.
This section of the reference letter (typically right before the conclusion) contains a brief summary of why are you are recommending the person. State that you "highly recommend" the person or you "recommend without reservation" or something similar.
The concluding paragraph of the reference letter contains an offer to provide more information. Include a phone number within the paragraph. Also include your phone number and email address in the return address section of your letter or in your signature (if it is an email, include your contact information underneath your name in the signature). See a sample signature below:
Signature (hard copy letter)
Dear Admission Committee:
miss Pan Bei requested a letter of recommendation from me to support her application for graduate program at your university. As her teacher, I am pleased to comply with her request.
I first got to know miss Pan when she enrolled at university and I was the assistant director of her class at that time. Being a professor for several years, I noticed that due to the lack of self-learning ability, it is really challenging for students, even those performing excellent in senior school, to keep up with the college speed. However, as a diligent girl without any solid background in Computer Science before college, she adapted quickly to the especially competitive environment in our department. At the end of the first year, she earned the 5th rank in her class, while ranking 1st among the girls. I was fairly impressed by her self-learning technique and exceptional efforts. Hence, I believe, goal-oriented, not afraid of inchoateness and with persistence, she has the quality to make achievements.
What distinguished her among her classmates, I think, was that she went far beyond acquiring excellent scores in the exams and instead got her range of knowledge enlarged. In spring, 2006, miss Pan took the course I taught named “Algebraic Structures and Combinatorial mathematics”. This inquisitive and assiduous young woman was sometimes the last to leave after my class, raising novel questions related to the subject. I found that she understood the knowledge in depth and detail. Furthermore, I still remember during the spring vocation in may, due to the break-down of my mail box, I missed her mails to discussing some questions. But the following week during the course time, she asked me directly. Her zeal for knowledge and the spirit to explore answers really leave me a deep impression. Finally, she was among the few students who got almost full marks in every test in class which showed her exceeding grasp of every chapter. Thus, I gave her 98/100 for the excellent performance in my course.
In summary, I have every reason to believe that miss. Pan will make outstanding performance at your university as a graduate. I would appreciate greatly if you give her a favorable consideration. Please feel free to contact me directly if more assistance is needed. Faithfully yours,
Wanling Qu, Professor
Department of Computer Science and technology Peking University
As a teacher at xxxx school, I am writing to provide you a recommendation for miss/mr.xx so as to help you assess her/his application for acceptance into your program and consideration for financial aid.
Considered a promising student with originality and sophistication in her/his thinking, (she/he was asked, in the spring semester of 2008, to develop a subsystem of a DBmS project for her B.S.thesis, for which I was the chief leader. T
his subsystem was designed to manage the information of materials in nO.1 Foundry Plant of Dongfeng Auto Works.To do the job, she/he read many books about software engineering and took some courses in Database Principles and management. Keenly aware that the design of a DBmS decides the quality of the whole software system, she did her/his utmost from the beginning of the project.)(参加过什么活动). From analyzing user’s requirements to designing the whole system, from the detailed designing to the final programming, she was very level-headed and full of innovation every step of the way. Taking full advantage of her ability and creativity, she firmly focused herself on her objective and gnored all distractions. She successfully reached her goal. In the final software testing, only a few bugs were found in her subsystem. my appreciation of her talelent was thus confirmed.miss is a very personable woman, friendly and helpful, and she has always been a team player in her work.
I would greatly appreciate it if you could give her application for candidacy to your Ph.D. program favorable consideration. Should you need any further information in your deliberation, please do not hesitate to contact me.
It is my pleasure to recommend mr. Fuping Wang for his application to graduate studies in your school. mr. Wang has been my research assistant of the national Science Council's project- "The United States and the United nations' Financial Crisis: The Role of U.S. Congress" since September 1997.
His major responsibilities include information collecting, analyzing and translating. He is an enthusiastic and progressive young man with extremely high potentiality. mr. Wang is not only quick at learning and good at solving difficult problems, but also with a logical mind that enables him to effectively analyze difficulties. All the work handed to him was completed satisfactorily. Actually, he is so reliable that I assign him with heavy responsibilities.
With his help, I have been able to spend more time in writing the research paper. I really consider myself very fortunate to have such a capable assistant. I am certain his diligence, coupled with a good competence and pleasant personality, will assure him of academic achievements in his future academic pursuits. I strongly recommend his admission without any reservation.
november **, ****
To Whom It may Concern:
This is to confirm that mr. Li Dashui has worked as a full-time system analyst in the nY University since Jun 1994(or This letter is to verify that mr. Li Dashui worked as an chemist from July 1993 to Sept. 1994). mr. Li's main duties and responsibilities are as follows:
Design, develop and install various computer hardware, software and network systems for banks.
Determine and analyze the requirements of each system project into related componets solved through the application of computer technology.
Write specifications for computer programs, and test and implement programs for network systems and control systems.
Supervise computer programmers and other system analysts for paticular system projects.
mr. Li has mainly taken part in the following projects:
The first engineering design of city general business computer network system.
Upgrading bank's system for IBm AS/400 E45 to IBm AS/400 320, IBm AS/400 530.
The design development and test of city general business computer network system.
The design and development network and database systems for the Golden Credit Card Project.
mr. Li is well experienced with IBm AS/400 system analysis, TCP/IP protocol, SnA protocol and LAn; proficient in RPGIII, VB, C/C++ and DB2, and skilled in UnIX, Informix, Client/Server etc.
mr. Li is a hard-working and talented analyst, and is highly respected member in our company. If you need further information, please feel free to contact me. Sincerely yours, Singature, Zhang Jianguo
Senior Engineer and Technical manage Company name, Address, Tex & Fax
To whom it may concern,
I deem it a great pleasure to write this letter of reference on behalf of mr ma to support his application to study in your university.
I am the dean of Finance School in Tianjin Commerce of University boustead college of International Finance and Economics, and mr ma is one of my students majoring in International Finance and Trade. I have known his very well in terms of personality and academic performance. The intelligent nature and sense of logical analysis make his powerful in mastering complicated theories. In his active participation in the campus activities, he has demonstrated his intellectual independence as well as impressive ability. Additionally, he expresses his ideas clearly and has good analytical skills, which give me deep impression. To my surprise, mr ma finihed any tasks very excellently thanks to his agile mind and quick analysis ability.
Based on my appreciation of such an ambitious student who receives the challenge bravely, I strongly support he’s decision of highis academic pursuit without reservation. And I sincerely hope my recommendation will receive your favorable consideration.